Listed below you will find information needed for the Clearinghouse queries and also for reporting violations to the Clearinghouse.
Information Needed for Employer Queries
- Drivers Name:
- Date of Birth:
- CDL license number and State of Issue
Information Needed for Employer Required Violation Reporting
- Reason for the test;
- Driver’s name, date of birth, and CDL number and State of issuance;
- Employer name, address, and USDOT number;
- Date of the test;
- Date the result was reported; and
- Test result. The test result must be one of the following:
- Negative (only required for return-to-duty tests administered in accordance with § 382.309);
- Positive; or
- Refusal to take a test.
For violations of refusal to take a drug or alcohol test documentation of the refusal is required.
For violations of actual knowledge of drug/alcohol use or actual drug/alcohol use at work, documentation of the situation is required.
Before the employer may access information contained in the driver’s Clearinghouse record, the driver must submit electronic consent through the Clearinghouse granting the employer access to the following specific records:
(1) A verified positive, adulterated, or substituted controlled substances test result;
(2) An alcohol confirmation test with a concentration of 0.04 or higher;
(3) A refusal to submit to a test in violation of § 382.211;
(4) An employer’s report of actual knowledge, as defined at § 382.107, of:
(i) On duty alcohol use pursuant to § 382.205;
(ii) Pre-duty alcohol use pursuant to § 382.207;
(iii) Alcohol use following an accident pursuant to § 382.209; and
(iv) Controlled substance use pursuant to § 382.213;
(5) The SAP report of the successful completion of the return-to-duty process;
(6) A negative return-to-duty test; and
(7) An employer’s report of completion of follow-up testing.
The data listed above specifies the specific information employers will need for Clearinghouse queries and reporting of violations to the Clearinghouse. Employers have the option of engaging a third-party administrator (TPA) to help them with these reporting requirements. To take advantage of engaging a TPA to assist with Clearinghouse requirements, the employer will need to designate the Consortium/Third-Party Administrator (C/TPA) in the Clearinghouse to act on their behalf.
Designating a Consortium/Third-Party Administrator (C/TPA) in the Clearinghouse is actually required for an owner-operator (an employer that employs himself or herself as a driver).FMCSA Clearinghouse Services Inc and National Drug Screening Inc operate as Third-Party Administrators (TPA’s) to assist FMCSA regulated employers and owner-operators with their Clearinghouse responsibilities.