Employer Memberships | Clearinghouse Services

Employer Memberships

Clearinghouse Services, Inc offers services to employers and to service agents in the DOT drug and alcohol testing program.  Employers have five main obligations regarding the Clearinghouse:

  1. Queries of new drivers
  2. Annual queries of all existing drivers
  3. Reporting alcohol test positives, employer determined refusals to test and actual knowledge, as defined in Part § 382.107
  4. Reporting negative return to duty tests and completion of follow up testing programs
  5. Updating policies and education programs to notify drivers of what information will be reported to the Clearinghouse

Employers who do not comply with the Clearinghouse requirements are subject to civil and/or criminal penalties not to exceed $2,500 for each offense.

Clearinghouse Services, Inc offers three levels of membership to employers for queries, reporting, assistance, guidance and consultation.

  1. Owner Operator Membership
  2. Silver Membership for employers with up to 20 drivers 
  3. Gold Membership for employers with 21 + drivers

All memberships include unlimited guidance and consultation regarding the Clearinghouse.   Also included is the required update to drug & alcohol testing policies to inform DOT FMCSA covered employees of the Clearinghouse program and what information will be reported to the Clearinghouse.  A policy addendum will be included with all memberships.

For owner operators a consortium/third party administrator must be utilized to meet the requirements of the Clearinghouse.  The Owner Operator Membership is perfect for these business owners to be in complete compliance with the Clearinghouse.  The membership will include unlimited consultation, employer required queries and required reporting of violations. 

The Silver and Gold memberships will provide to employers regulated by DOT with all necessary compliance tasks to meet the obligations mandated by the new Clearinghouse rules.  These employers of truck and bus drivers include:

  • Independent trucking companies
  • Moving companies
  • Fuel transport companies
  • Freight haulers
  • For hire truckload carriers
  • Food service companies
  • Waste management companies
  • Private fleets
  • Inter-modal
  • Motor coach bus companies

Clearinghouseservices.com will assist all our members with driver registration and driver consent requirements. All memberships also include a subscription to our quarterly ClearinghouseServices.com Newsletter.  

The Silver Membership for companies with up to 20 drivers will include annually up to 5 driver queries and up to 5 violation reports.  The required annual query of all existing employees will be included. Additional queries and reports will be available a la carte with membership discounted pricing at 1/3 the cost of non-membership prices.  A policy addendum meeting the requirements of informing drivers of what information will be reported to the Clearinghouse will also be provided with all employer memberships.   

Silver memberships include costs for queries with exception of required fees from the FMCSA for querying the Clearinghouse. Fees to FMCSA for queries must be purchased in advance directly from FMCSA, they will sell various query plans.

The Gold Membership for companies with 20 + drivers will include annually up to 10 driver queries and up to 10 violation reports.  The required annual query of all existing employees will be included. Additional queries and reports will be available a la carte with membership discounted pricing at 1/3 the cost of non-membership prices. A policy addendum meeting the requirements of informing drivers of what information will be reported to the Clearinghouse will also be provided with all employer memberships.     

Gold memberships include costs for queries with exception of required fees from the FMCSA for querying the Clearinghouse.  These will be billed separately to members.

FMCSA charges for queries, a flat fee of $1.25 per query is charged.  Employers must purchase a query plan to ensure they or their designated C/TPAs can conduct queries. C/TPAs cannot purchase queries on behalf of employers.   Our members must have a query plan on their FMCSA account in order for us to run queries on their behalf.

Looking For Non-Member Options For Queries & Reporting?